This is advice for IC PMs in small-ish teams or orgs who need to communicate with their skip level and above.

The pre-work for you is to understand what you need from this high level person. Do you need them to:

From there, here are my general templates:

Update on On Track Status

When it’s On Track

Email Subject: Status Update on Project Name / Item

Email Body: Project Name: On Track to *3-4 word description of important deliverable that you know they care about *****************by date

⚠️ don’t include more than 3 work items

When you need them to unblock you in some way

When you need them to make a decision

When you need them to unblock you to help with an emergency